Providing strong administrative support with scheduling and calendar management
Supporting with meeting and special event logistics (e.g., meeting space booking, ordering catering, transportation arrangements, and document preparation)
Organizing and submitting expense reports in a timely manner
Organizing international and domestic travel arrangements
Performing tasks such as running errands, picking up/delivering items, and supporting interdepartmental communication.
Supporting general administration for the Senior EA as required
Here are some of the things you could be working on in the future:
Working towards your own professional development goals based on your areas of interest in the business
Developing and implementing process improvements to enable effective operations within the Office of the CEO
Gaining exposure to our Senior Leadership team across the business and learning from a team of seasoned Executive Assistants
Are you our next Administrative Assistant?
You have 2 + years of Administrative Assistant experience in a fast-paced business environment
You are a whiz with the Microsoft Office suite
You have strong time management skills, and naturally utilize sound judgement and prioritization when multi-tasking and juggling competing priorities
You have strong emotional intelligence, discretion, and the ability to maintain confidentiality
You are not afraid of meeting new people, building relationships and creating partnerships across the organization.
You have a not-so-secret skill as a travel agent and can manage complex international multi-leg travel, often requiring continuous changes and rescheduling
You are proactive in identifying the root cause of issues, seeking the best (sometimes not the easiest) solutions with an unwavering commitment to do what is right
You remain highly flexible and adaptable when faced with ambiguity
You effectively balance autonomy and collaboration
You inspire breakthrough thinking and continuous improvement
Your passion for your work is paralleled by your passion for getting outside and living it
